Productivity with Trello

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Can Trello help me with productivity?

Trello can help with productivity if you like using digital planners and apps. It may take some getting used to. At first, I just kept creating cards when I needed to write something down. For awhile, it was just another big mess of notes and lists for me. Over time, I’ve found there are some things I like to use it for more than others. The only advice I can give is to give it a try and play around with it to see if it is something you like using and if it helps you.

I held off joining Trello for the longest time because I didn’t want to just hop on the next big thing everyone was raving about. When I took the 15-minute formula course from Cara Harvey at A Purpose-Driven Mom, I finally gave it a try and have been using it ever since.

What is Trello?

Trello is a popular web-based project management application that utilizes boards, lists, and cards to help individuals and teams organize and prioritize tasks and projects. Users can create boards for different projects or areas of responsibility and then populate those boards with lists representing stages of progress (e.g., “To Do,” “In Progress,” “Done”). Within each list, users can add cards to represent specific tasks or projects, which can be further customized with due dates, labels, checklists, attachments, and comments. Trello offers a flexible and visual approach to task management, making it easy for teams to collaborate, track progress, and stay organized.

Image of tablet screen showing a Trello article
Photo credit: Unsplash Matthew Guay.
Can it really help me boost productivity?

Boosting productivity with Trello involves leveraging its features effectively. Here’s how:

  1. Organize Your Boards: Create different boards for various projects, tasks, or areas of your life. Keep them organized and easy to navigate.
  2. Use Lists and Cards: Within each board, use lists to represent stages of progress (e.g., “To Do,” “In Progress,” “Done”). Each task or project can be represented by a card that you can move between lists as it progresses.
  3. Set Due Dates and Labels: Assign due dates to tasks to prioritize them and stay on track. Utilize labels to categorize tasks by type, priority, or any other relevant criteria.
  4. Collaborate with Team Members: Trello allows for seamless collaboration with team members. Assign tasks, leave comments, and mention team members to keep everyone in the loop.
  5. Utilize Checklists and Attachments: Break down larger tasks into smaller subtasks using checklists within cards. Attach relevant files, documents, or links to provide additional context or resources.
  6. Automate with Power-Ups: Trello offers Power-Ups that integrate with other tools and automate workflows. Explore Power-Ups like Butler for automation, Calendar for visualizing due dates, or Custom Fields for additional task details.
  7. Review and Update Regularly: Schedule regular reviews of your Trello boards to assess progress, reprioritize tasks, and make necessary adjustments.
  8. Mobile Accessibility: Take advantage of Trello’s mobile app to stay productive on the go. Capture ideas, add tasks, and check on progress wherever you are.
  9. Keyboard Shortcuts: Learn Trello’s keyboard shortcuts to navigate the platform more efficiently and save time.
  10. Experiment and Customize: Trello is highly customizable, so feel free to experiment with different setups, workflows, and features to find what works best for you and your team.

By implementing these strategies, you can harness the power of Trello to enhance your productivity and streamline your workflows effectively



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